How to set up and use response templates

Templates provide a quick start when responding to reviews and customer questions. Here's how to get started.

What are response templates?

Response templates are pre-populated answers that your team can use to quickly respond to reviews and questions. They may include things like the greeting, contact information for the consumer affairs team, or answers to common questions. While we recommend that you avoid submitting boilerplate responses to reviews, templates can provide structure and get your team started quickly.

Check out our video walkthrough:

Clip response templates

 

How to set up response templates

  1. Go to Account on the left, green, menu.
  2. Click on the Response Templates tab at the top of the page.
  3. To add a new template, click on the + Add Template button.

  4. A window will open where you can enter a name for the template and the type of responses it applies to (either reviews or questions). Then you can type in the text of your template.

  5. You can use custom fields to organize your templates by language, Brand, or other categories.
  6. You can enter tokens to auto-populate the template with the review author's name, the product name, or other information.
  7. Click Save Template
  8. You can edit or delete your templates from the Account > Response Templates page.

Remember, email addresses and phone numbers are not allowed in Amazon responses. See the full list of Guidelines for responding on Amazon

Example response templates

For negative reviews:

  • Hi <author>,
    Thank you for your review. We take feedback seriously so please don't hesitate to contact us directly. You can find our contact information in our profile linked to this reply.
  • Hello <author>,
    We're sorry to hear that you did not enjoy our <product>. We take your feedback seriously. Please call the number on the back of the Nature Valley box to request a full refund.
    -- The Nature Valley Team

For positive reviews:

  • Hi <author>,
    What an amazing review! We love hearing how our customers are enjoying the product. Hope to hear more regarding your adventures in the future.

For frequently-asked questions:

  • Yes, our protein bars are completely gluten free!
    -- LARABAR Team

How to use response templates

  1. Go to Products > Reviewbox on the left, green, menu.
  2. Click on the checkbox next to the Review in the grid.
  3. Click Leave a Reply and the response window will open in the center of the page.
  4. If you have categorized your templates, like in this example, you will see a filter box for each of the categories (or custom fields) you have set up.

  5. Select a template from the Select Template(s) dropdown. The text will be auto-filled in the text box. 
  6. Select a response account, if applicable. Only accounts with more than one Amazon or Bazaarvoice integration will have multiple response accounts.
  7. You may edit the template text or add another template into the text box (see Stackable Templates, below).
  8. When you are happy with your response, click on Submit Response. You will be prompted to confirm that you want to submit the response. If it looks good, click Yes.

Stackable Templates

You can combine more than one template in your response. For example, you might have a template for the opening sentence of the response, one for the middle, and one for the ending. Each of these templates must be saved in your account first, and then you can pick and combine them in your response. An example is below.

  • --opening--
    "Hi <author>, Thank you for your review of <product>."
  • -- if the review has to do with the product --
    "We take your feedback seriously so please don't hesitate to contact us directly. You can find our contact information in our profile linked to this reply."
  • -- if the review is about shipping problems --
    "Unfortunately we cannot control damage during shipping. Please contact the seller that you purchased from through their Amazon profile."
  • --closing--
    "From Evelyn at KIND customer care"

We're here to help. Please contact support@getreviewbox.com if you have questions or need training on templates.